CIPS L4M3 sample questions on SPECIFICATIONS

As part of understanding assessment criteria one on CIPS L4M3, that is, Analyse the documentation that can comprise a commercial agreement for the supply of goods or services, here are some CIPS L4M3 sample questions on specifications.

Access more questions and the end of these questions as wells are the answers and explanations.

QUESTIONS (answers and more questions are provided at the end)

QUESTION 1

Which of the following is a primary purpose of a procurement specification?

1. To reduce the cost of procurement
2. To establish a clear understanding of requirements between the buyer and the supplier
3. To increase the supplier’s profit margins
4. To expedite the procurement process

QUESTION 2

Which of the following are likely to feature within an output-specification?

1. Product functions
2. Technical inputs
3. Performance requirements
4. Conformance standards

1. 1 and 2 only
2. 2 and 3 only
3. 1 and 3 only
4. 2 and 4 only

QUESTION 3

When writing a specification for office chairs, which of the following would be considered a performance requirement?

1. The chair must be made of leather.
2. The chair must include a pneumatic height adjustment mechanism.
3. The chair must support a weight of up to 150 kgs.
4. The chair must be black.

QUESTION 4

In the context of procurement specification, what does the term ‘equivalent’ refer to?

1. A substitute product that costs less
2. A product that meets the same specifications as the brand-name product
3. A product from a different supplier
4. A lower quality product that still performs adequately

QUESTION 5

A logistics company follows the ISO 28000 standard. What is the primary focus of this conformance specification?

1. Reducing transportation costs
2. Ensuring the security of the supply chain
3. Speeding up delivery times
4. Lowering the cost of packaging materials

QUESTION 6

Which of the following is a good reason to use brand name specification in procurement?

1. When cost is the primary concern
2. When the exact product is critical to performance
3. When there are many suitable alternatives
4. When the product is a commodity

 

ANSWERS & EXPLANATIONS

QUESTION 1

Answer: B

Explanation: the chief purpose of specification in procurement is to define the exact requirements, this way both the buyer and supplier have a mutual understanding of what is needed.

QUESTION 2

Answer C

Explanation

Specifications can be defined as a statement of requirements to be satisfied in the supply of a product or service and therefore product functions and performance requirements will help show what the end results should look like

QUESTION 3

Answer: C

Explanation: This statement describes a performance requirement because it specifies what the chair must be capable of doing (supporting a certain weight), rather than how it should be made or the materials it should use.

QUESTION 4

Answer: B

Explanation: The term ‘equivalent’ in a specification indicates that a product from another manufacturer can be accepted as long as it meets the same requirements and performance criteria as the specified brand-name product.

QUESTION 5

Answer: B

Explanation: ISO 28000 focuses on security management systems for the supply chain, helping organizations manage and mitigate security risks, thus ensuring the integrity and safety of their supply chains.

QUESTION 6

Answer: B

Explanation: A brand name specification is used when the exact brand and model of the product are essential to meet the performance requirements, and alternatives may not provide the same level of performance.

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